Minutes – October 2018


Minutes of the Annual General Meeting held on October 9th 2018 at 7.30 pm in the Amport and Monxton Village Hall

Present; Nicholas Hoare-Vice Chairman, Chris Harris, Angela Reckitt, Allan Maddern, and Suzanne Hoare (Clerk) TVBC Councillor Ben Few Brown

Caroline Unwin – Village correspondent

1 member of the public attended

 Apologies; Ian Long – Chairman, Graham Marchant, Stephen Coke, Jill McAvoy, Jonny Kitson, Tessa Bott and HCC Councillor Zilliah Brooks


  1. The minutes of the previous meeting and matters arising

The minutes of the June Meeting were proposed by CH   and seconded by AR


  Declaration of interests – none declared  

  1. Matters Arising
  • The Lengthsman has been asked to repair the steps down from the millennium footpath onto Sarson Lane
  • Highways have inspected the drainage outflow onto the Green and said it is safe to dig out the ditch to allow rain run off to enter pill hill brook
  • The working party for the Green has yet to be organised CH
  • The riparian ditches information was delivered to all relevant property owners
  • The landowner was informed about the young people playing on the water tower and was advised that the PC felt the current state of the tower with the ladder was unsafe.
  • AM advised that the vocal resident in east Cholderton did not wish to become the speed co-ordinator – the project is currently on hold.
  • Adverse possession – the solicitor acting for Daisy Cottage is currently unwell – situation on hold.
  • The church yard hedge cutting was initiated
  • The 2 agents acting on the sale of the Old Post Office were written to and asked to arrange the hedge cutting.
  • The dog bin by the church is now being emptied every 2 weeks
  • The sewage problem in the road by the hawk, residents are asked to provide photos.
  • 2 residents, local to the Green have complained about the loud music and overrunning of the Equinox Rocks event.
  1. INRG Solar funding update

Report held over until November meeting

  1. Planning Applications

Mr Edward Coley a neighbour of the Georgia Farm application attended the meeting and made representations concerning the proposed driveway.

PC members asked questions about his concerns

Mr Coley then left the meeting at 8.00pm


18/02424/TREEN Reduce Ash tree by up to 3 meters    2 Lindisfarne Monxton Road        No Objection subject aboricultural approval.

18/02484      TREEN Fell Holly Tree    Sarson Cottage, 15 Monxton road Amport

No Objection subject aboricultural approval. 

18/02491/TREEN1 Copper Beech, reduce by 30% 2 silver birches reduce by 30%

No Objection subject aboricultural approval. 

18/02548/TREEN T1 Ash -Crown reduce by up to 3m over next door and crown reduce by 2m at Robins, Monxton Road No Objection subject aboricultural approval

18/02477/FULLN Removal of existing barn, and the erection of a detached dwelling and garage; with associated parking turning, landscaping, private amenity space and access arrangement.

Georgia Farm Buildings Georgia Lane Amport No Objection

18/02600/TREEN Fell 2 Apple and 1 Holly The white House Sarson Lane

No Objection subject aboricultural approval

18/02525/LBWN   18/02524/FULLN Single storey rear extension,   The cottage on the Green  No Objection

(subsequently the notice was changed to read Single storey extension plus external alterations

– the plans are unchanged)

  1. Website AR

The upgrade is ongoing – once completed it is anticipated that the PC will take over the day to day running of the site

  1. Principle and Process NH

TVBC have deferred any decision on the proposals put forward by both Quarley and Amport.

Therefore there will be no changes to the boundaries as a result of the  current round of consultations.

  1. The Green and Fen

CH has returfed the goal mouths and under the junior swings.

Damage to the play equipment has been reported on Facebook, the repairs in both cases were carried out very quickly.  Thanks, were expressed to Ray Hoare.

The clerk/CH would prefer to be contacted directly about problems so that action to rectify the problem can be enacted as soon as possible.

The lock on the electrical supply cabinet was broken during the summer, most probably at the fete

It was the mended by users at the Equinox rocks event! Again, it is best practice if the PC is informed of any problems as they arise.  Gary Light is going to quote for the annual safety inspection.

The previous contractor no longer undertakes this type of work.             AM

The bridge project – is awaiting further information.

Highways- No report


The second cut of the paths is underway


  1. Finance

The following cheques were signed at the meeting or before by CH or AM – all were approved by the    council.

Business stream   water on green            £43.26

½ Share of mini digger costs re lengthsman ditch clearance       £54.00

Mr Welch Grass cutting                          £260.00

HCC Street lighting                                 £81.25

JM re vista print printing – hedge reminder cards                         £24.15

CH Turf and soil for repairs on the Green   £38.50

SA Hoare 2017/18 back pay                   £163.81

SA Hoare Oct new salary                       £293.15


AM explained the implementation of the new NALC pay scales, the budget will be adjusted next month

to cover the increase. The back pay includes payments over a 2-year period.

Could all members consider projects for inclusion into next years budget for the November meeting

  1. AOB
  • Neil Warren is seeking funding towards a beer cooler to use at the fete and outside events.

After discussion it was felt that this was not something that the PC could use the precept for.

Meeting closed at 8.35 pm