Minutes of the Ordinary meeting held on April 25th 2017 at 8.10 pm in the Amport and Monxton Village Hall

  1. Present; Ian Long – Chairman, Nicholas Hoare-Vice Chairman, Stephen Coke, Gary Benton, Chris Harris, Allan Maddern, Jill McAvoy, Angela Reckitt and Suzanne Hoare (Clerk)
    HCC Councillor Zilliah Brooks and Caroline Unwin – Village correspondent.
    Apologies Kurt Morton, TVBC Councillor Ben Few Brown,
    1 member of the public attended
  2. Declaration of interests – none declared
  3. The minutes of the previous meeting and matters arising
    The minutes were signed by IL after being proposed by CH and seconded by JM
  4. Future projects and Plans IL
    CH has been in contact with Solarplicity regularly, they have been issuing stalling responses and as yet have failed to pay the £25,000. Litigation is an option now, but this was considered risky and a further approach to Solarplicity will be made. CH will ask when the money will arrive, suggesting that this might coincide with Hampshire Life running an article on Amport – good publicity or bad for Solarplicity. GB to liaise with CH on what Hampshire Life want from the article.
  5. Website AG/JM
    The website has gone live – so please everyone visit the site and take a look.
    New content still needs to be added, residents can visit the site and be added to the data base, thus enabling the quicker dissemination of information.
    News can currently be updated via JM/AR or David Preston
  6. Principle and Process – SC was happy with the progress being made.
    Statutory documents
    All the documents prepared by AM/CH have been circulated prior to this meeting.
    IL made some comments on potential changes, these were debated at the meeting and decisions made. The minor amendments were approved by all councillors present and following on from this the Standing Orders were proposed for adoption by Amport Parish Council by IL and seconded by SC, the Financial regulations were proposed for adoption by Amport Parish Council by IL and seconded by SC, the Finance Committee ‘s terms of reference were proposed for adoption by Amport Parish Council by IL and seconded by SC– committee being made up of (Chairman +2 councillors +clerk).
    The meetings would be held in March, September and November.
    The final task was the proposed adoption by Amport Parish Council by IL and seconded by SC of the Risk assessment document.
    All these statutory documents are works in progress and will be reviewed as needed or annually.
    All the adopted documents will be made available on the website.
  7. Reports
    The Green and Fen. CH
    A small repair (cost £30) has been undertaken on one of the play equipment pieces the Green.
    A suggestion was made that the Green be registered as a protected area so that a dog fouler could be prosecuted.  To be investigated – clerk
    The first cut will go ahead at the end of May –beginning of June.
    The millennium footpath needs reinstating –clerk to contact Kurt to see if the current situation can be improved. GB suggested that perhaps the footpath could revert to around the edge of the field as it used to – perhaps a subject for further discussion.Highways
    No response has been received from Hampshire Highways – ZB stated she would look into this
  8. Planning Applications
    • 17/00804/FULLN Extension of roof to provide a second floor, demolition of conservatory and internal changes. Meadow View, Wiremead Lane. East Cholderton   No Objection
    • 17/00653/FULLN Erection of Glasshouse   Monxton Nurseries Green Lane No Objection subject to there being no unnecessary lighting to blight neighbours.
  9. Finance
    The following cheque was presented and signed at the meeting by AM/ CH
    S A Hoare   April                £ 280.502.
    2. The accounts for the year ended 31-03-2017 were presented and approved.
    These were then signed by the Chairman, RFO and Clerk
    3. The Annual Governance statement for the year ended 31-03-2017 was approved.
    There were no queries on these matters.
     NH left the meeting at 9.10pm
  10. Chairman’s report
    The subject of suitable insurance cover for the marquee when it was erected outside the parish was discussed at length. IL offered to assess the trailer and tent itself within the parish but felt a disclaimer was needed for use outside the Parish. Richard Unwin had informed IL prior to the meeting that the Church’s insurers say the PCC was covered for erecting it – after that it is the responsibility of the hirer.
    The PC felt this situation was not ideal and that it left the PC open to a claim, should an incident occur.
    In conclusion, the PC offered to sell its half of the Marquee and trailer to the PCC for £1,000.
    This offer will be considered and responded to quickly, as the rental season is nearly upon us.TVAPC – the next meeting will be on May 18thBroadband – David Preston commented that instead of the slow broadband offered by his telephone line rental company BT, he was using the 4G mobile service via his mobile phone provider – this was enabling him to utilise much faster broadband speeds – perhaps something from which others in the parish could benefit.
  11. AOB
    GB asked if more plastic pegs could be acquired for the goal nets.   clerk

Meeting closed at 9.45pm

Date of next meeting May 23rd AGM

Final meeting before recess June 20th